Accident Reporting

Accidents shouldn’t happen, but, if they do, they must be reported them immediately to your foreman or supervisor; not days or weeks later. An accident analysis must also be conducted to try and determine how to prevent it from happening again.

Even if no one is injured or no property damage occurs, don’t ignore the warning signs of a “near miss”. A “near miss” is a warning sign. Don’t wait until someone gets hurt – – report unsafe conditions and near misses before someone does get hurt. That someone could be you.

All activities that occur on a jobsite should start with a Job Hazard Analysis (JHA) before work begins to identify potential hazards. Be proactive and correct any deficiencies with training before the activity starts not when an accident occurs. There are JHA’s available for free for just about every jobsite activity online. A great site to download specific JHA’s is located on the Florida Department of Environmental Protection.

If an employee is the “unsafe condition”, report him/her to the foreman or supervisor; for example, someone who may be impaired.

Accident reporting is more than just telling someone. Tell the foreman or supervisor, not just a co-worker; especially if it is an injury.

If the accident results in damage to property, take pictures and get the names of witnesses to the event. The damage could be a buried utility, structural damage to a building, sidewalk, etc., or vehicle damage from a collision. All superintendents foremen and project managers should have a smartphone or camera available at all times plus accident report forms for worker injury, auto liability, and general liability. Write as much information as possible while the details are still fresh.

Your insurance carrier and your clients require accident information. If you have too many, they may not give you more work or renew your insurance. OSHA also requires you to provide information on certain types of injuries on an OSHA 300 report form. If a company has too many or too many serious injuries, OSHA may investigate the company’s work practices and impose fines and penalties.

The goal is to prevent injuries and damages. Plan your work and work your plan.  Don’t take unsafe short cuts —- Accidents are not an acceptable part of doing business.

The FlatRock Group provides free ToolBox Talks as a service to the industry. This content may be downloaded using the “Download PDF” icon at the bottom of each Talk. Once downloaded user may reproduce additional copies for use in conducting site ToolBox Talks and training as described below.  Employers, managers, employees and workplace safety and health professionals  are authorized to use this material in their workplaces or practices in accordance with our Copyright & Disclaimer Policies.  All tips and content contained in these ToolBox Talks are believed to true, correct and safe; however, The FlatRock Group, LLC and/or the Author accepts no legal responsibility for the correctness, sufficiency, or completeness of such information or suggestions contained within these ToolBox Talks


Accident Reporting

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About the author

Kent Leighton, Founder of The Flat Rock Group, has more than 40 years of experience in the Construction and Development Industry. Having owned a successful midsize General Contracting firm he understands the opportunities and trials of running a successful business enterprise. His passion is sharing his victories and his scars with leaders and managers to help them grow and prosper.